In an initiative configured to allow costs, the Costs Register will provide you with options to manage the expenses linked to it.
You can use this register to :
- create cost profiles and add costs
- view cost profiles
- archive or remove costs
- view archived costs
- access cost ledger
Read on to find out more.
Creating Cost Profiles
A cost profile needs to be created under the initiative so that you can:
Amplify defines Costs by its group and Cost Category. You can add multiple cost profiles per cost category.
To create a cost profile:
- Navigate to your project, then select New Cost in the Quick Create Menu.
- Click on the Create button to save the cost profile.
Once you save the profile, the fields to enter cost data series display in the second half of the page, you will also be able to see the new cost listed under the Cost menu.
Adding Cost Data
Enter cost data in fields available in the page's lower half.
Depending upon the data series enabled for the Cost Category, you will see separate columns for adding cost series.
Click in a cell and type in the value that you want to add. The graph in the upper part will automatically be updated. Amplify has a quick toggle feature, which can be used to input costs in a fast way, assuming you are applying the same value to each input field. Select the up, down or side arrow buttons to quickly copy a value to all cells in the corresponding direction.
Click on the Save button placed above the data entry fields to save the values. Clicking on Reset will reset the fields to its initial condition.
When you have many records, you can use the Filter field to filter out specific records. If you want to see only the archived costs, click on the View archive option.
Select a cost profile from the menu to display the cost dashboard. The corresponding group and category are displayed below the cost name.
The cost graph is plotted using the data recorded in the data entry fields below.
Archiving a Cost
If you want to eliminate an expense, you may archive the cost profile. An archived cost profile and all of its data are inactivated and not included in any cost-based calculations or shown on any dashboards.
To archive a cost:
- Access the cost and click on the Archive button.
- In the confirmation dialogue box that displays, click Archive.
- Alternatively, you can archive multiple items at once by checking the box next to the archive button and then clicking on the archive button in the toolbar instead.
The cost will disappear from the list under the Costs menu. To view it again, you will need to use the View archive option.
Restoring a Cost
An archived cost can be restored to its active status anytime. Use the View archive option to access it. An archived cost is indicated by a banner on the top of the screen.
Clicking on the Restore button will restore it. If you want to permanently remove the cost, click on the Delete button.