Stakeholders are anyone who has an interest in the Program. They may exert influence over the projects' objectives and outcomes. The project management team must identify the stakeholders, determine their requirements and expectations, and, to the extent possible, manage their influence in relation to the requirements to ensure a successful project. Stakeholders will only have read access. The Team dashboard can be accessed via the secondary menu in the Initiative Dashboard, by selecting the Team tab. The team builder can not only be used to add stakeholders but also to add other team members with read access or read and write access.
Shared Teams can also be added once created from this dashboard.
Any user with admin privileges can create or update a shared team. A user may add a shared team to an initiative if the following conditions are met.
- User has the write permission to the shared team
- User has team permission on their role for the shared team
- User has the write access to the initiative
- User has team permission on the initiative
A user may add another user to the shared team when the following is true.
- User with both write access to the shared team
- User has been granted the team permission
The first step in the Identify process stage is to Identify Stakeholders. When you select this step, the Team feature will open.
To add an external stakeholder to the team:
- Click on the Create an External Stakeholder button.
- Enter the name and e-mail address of the external stakeholder.
- Optionally add Notes.
- Select a role from the Available Roles. Click on the Add to the team button to add the external stakeholder to the team.
A user can be granted Administrator and/ or Enterprise level access via the Manage Users option in the Administrator Settings. In this case, such users will have access to all initiatives and benefits. It is important for Administrators who create new users to think carefully before granting these privileges.
Once you have created benefits you can also click on Team from the benefits dashboard to add stakeholders or other team members to your Benefit. While team members of an Initiative can access the initiative, its sub-initiatives, its Benefits and its Measures, the team member of a Benefit can only access the benefit and its measures.
External stakeholders cannot log in into Amplify but will receive notifications. A stakeholder impacted in a negative fashion is not typically given read access to an initiative. For example, a conservationist may be impacted by a tree-logging project; thus is a stakeholder (who needs to be managed). It would not make sense to grant them access to the internal project data.